Clavent Privacy Statement

1. Introduction

Clavent (“we”, “our”, “us”) is committed to protecting your privacy and handling personal data responsibly. This Privacy Statement explains how we collect, use, store, and protect personal information when you visit our website, register for events, or engage with us in any capacity.

By using our website or services, you agree to the terms outlined in this Privacy Statement.

2. Information We Collect

We may collect and process the following types of personal information:

2.1 Information You Provide Directly

We collect information you voluntarily submit when you:

  • Register for an event, roundtable, or webinar
  • Subscribe to updates or communications
  • Complete a contact or enquiry form
  • Communicate with us via email or other channels

This may include:

  • Name
  • Job title
  • Company name
  • Business email address
  • Location (city or country)
  • Any additional information you choose to share

2.2 Information Collected Automatically

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and device information
  • Pages viewed and time spent on the site
  • Referral source

This information is collected using cookies and similar technologies.

3. How We Use Your Information

We use personal data to:

  • Manage event registrations and participation
  • Share event-related communications and updates
  • Respond to enquiries and requests
  • Provide relevant insights, invitations, or content
  • Improve our website, services, and event experiences
  • Comply with legal and regulatory obligations

We do not sell personal data to third parties.

4. Legal Basis for Processing

We process personal data based on one or more of the following:

  • Your consent
  • Fulfilment of a contract (such as event participation)
  • Legitimate business interests
  • Compliance with legal requirements

5. Event Participation & Communications

By registering for a Clavent event, you acknowledge that:

  • Your information will be used to manage participation and engagement
  • You may receive post-event communications such as summaries, insights, or invitations
  • Limited attendee details may be visible to other participants where relevant

You may opt out of communications at any time.

6. Data Sharing

We may share personal information with trusted third parties only where necessary, including:

  • Event and webinar platforms
  • Communication and email service providers
  • Analytics and performance tools

All third parties are required to handle data securely and in line with applicable data protection regulations.

7. International Data Transfers

As Clavent operates globally, personal data may be processed or stored outside your country of residence. Where applicable, appropriate safeguards are implemented to protect your information.

8. Data Retention

We retain personal data only for as long as necessary to:

  • Fulfil the purposes outlined in this statement
  • Meet legal, regulatory, or operational requirements

Data is securely deleted or anonymised when no longer required.

9. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Request corrections or deletion
  • Object to or restrict certain processing
  • Withdraw consent at any time
  • Request data portability

Requests can be made using the contact details below.

10. Cookies

We use cookies to improve functionality and analyse site usage. You can control cookie preferences through your browser settings.

11. Data Security

We apply appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse. While no system is entirely risk-free, we continuously improve our security practices.

12. Third-Party Links

Our website may include links to external sites. Clavent is not responsible for the privacy practices or content of third-party websites.

13. Updates to This Privacy Statement

We may update this Privacy Statement periodically to reflect changes in practices or regulations. The latest version will always be available on this page.

14. Contact Us

For questions about this Privacy Statement or how your data is handled, please contact:

📧 contact@clavent.com